Office Administrator

We are looking for an ambitious Office Administrator to provide us with general office management and secretarial work.

You will be part of a young innovative team of professionals working to maintain order and transparency for our clients’ finances.

Responsibilities:

• Greeting and servicing office visitors;


• Maintaining office phone calls and generic email correspondence in a timely and polite manner;


• Managing Office Stationery, Grocery, and similar requirements;


• Ensuring the office premises is up to standard;


• Handling of office mail;


• Coordinating with office IT Personnel, Housekeeper, and other servicing personnel;


• Maintenance of office petty cash;


• Organizing meetings and office scheduling services;


• Servicing of personal assistance services to company personnel;


• Processing of invoices and reimbursements including acquiring approvals and processing payments;


• Liaise with facility management vendors, including cleaning, catering and security services including management of contracts and price negotiations;


• Assist colleagues whenever necessary on administrative duties;


• Update calendars and schedule meetings;


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges);


• Maintenance of Company general email addresses;


• Assist in administrative spreadhseet reconciliations including timesheets, cost sheets and other items.

Qualifications:

• Diploma or A' level standards of education;


• A minimum experience of 1 year in a similar role will be considered as an asset;


• Great attention to detail;


• Excellent knowledge of MS Office;


• Deadline-oriented;


• Strong written and verbal communication skills;


• Strong organizational skills.

Finanzi Services Limited - KMP-94142