Office Administrator

  • Basis:  Full-Time
  • Closing Date:  22 Jul, 2020
  • Job Ref:  KMP-54112

Job Description

Engineering for Science and Industry (Malta) – ESI – is one of Malta’s leading systems integrators specialising in the design, installation, commissioning and support of integrated automation within the following fields.

  • Building energy efficiency and management systems
  • Industrial and process automation
  • Integrated security
  • Fire and gas detection and safety systems
  • Home automation

The Role
We are looking for individuals who are:

  • Acting as a first point of contact: dealing with correspondence and phone calls
  • Managing diaries and organising meetings and appointments, often controlling access to the manager
  • Booking and arranging travel, transport and accommodation
  • Organising events and conferences
  • Reminding the manager / executive of important tasks and deadlines
  • Administrating and managing all ISO9001 / 14001 related documents
  • Typing, compiling and preparing reports, presentations and correspondence
  • managing databases and filing systems
  • Implementing and maintaining procedures / administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit