Junior Administrative Assistant

Environment & Resources Authority

Job Ref: KMP-53254

Environment & Resources Authority Logo

Basis

Full-Time

Apply by

27-Mar-2020

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Job Details:

  • To provide general secretarial support for Section Heads, Team Managers and other senior officers, on an interchangeable basis, within the Authority;

  • Supporting their designated senior officers in the clerical / administration needs of their Directorate functions, including the word-processing / typing of all required documents, reports, memoranda and correspondence;

  • Giving and receiving messages to / from external bodies, members of the public and Authority staff on behalf of the senior officer/s and taking necessary follow up action as directed, maintaining appropriate confidentiality on all matters;

  • Providing first-line customer service to visitors, callers on behalf of the senior officer/s both face to face or over the phone and maintaining good client relations including involvement (as required), in front-of-house activities;

  • preparing (as required) acknowledgements, entering these into the system registers, copying decisions and inputting other relevant details into the information system;

  • Ensuring that section correspondence / documents are dealt with according to laid down standards and procedures, including (as necessary) classification, registration, pre-filing action, filing and retrieval of such material / documents;

  • Clerical assistance (as required) in the preparation of statutory notices, recording decisions from relevant bodies, preparing and dispatching decision notices; and

  • To carry out related ancillary clerical tasks necessary for proper fulfilment of job requirements, including (as required through confidentiality needs or work exigencies), photocopying and collating clerical material.


Job entry requirements:

  • Four (4) ‘O’ level passes including Maltese and English (MQF level 3 sec grades 1-5) and

  • Knowledge of Microsoft office.


Environment & Resources Authority - KMP-53254