Procurement Secretary

Drugsales Ltd is a market leader in the importation, marketing and distribution of pharmaceutical products and medical devices with a proven track record. Modern facilities provide an optimal work environment, which in turn facilitates teamwork at its very best. Innovation and improvement are encouraged within the core tenets of trust, transparency and a long-term strategic vision.

We currently have a vacancy for the position of Procurement Secretary, on a full-time basis.

The successful candidate will manage a series of tasks and procedures as a member of the Logistics team.

The successful candidate will possess the following qualifications

• Excellent interpersonal and communication skills


• Well-developed skills in the use of software such as Outlook, Excel, ERP software etc


• A natural ability to be diligent and with a keen eye for detail


• Well-developed team and collaborative work-sharing skills


• An understanding of process flows related to the generation of purchase orders based on forecasts, orders incoming from clients, and the subsequent logistics of shipment and delivery


• Well-developed telephone skills and a competent grasp of both English and Maltese

Tasks performed on a daily basis will include the following

• Liaison with other teams in the office


• Task allocation and prioritisation of the tasks at hand to ensure a timely response to all the stakeholders in the work process


• Supporting other members of the team in answering the phone as may be required


• Addressing any queries by clients accordingly and liaising with clients by email and phone


• Co-ordination of all orders received so that they are then converted to purchase orders


• Providing input to management as required


• Liaison with Sales team and Warehouse teams as may be required to ensure that client requirements are well followed up in a timely and accurate fashion


• Continuous self-monitoring to ensure that errors are minimized and ensuring that at each stage of the workflow, double checks are conducted


• Preparing information related to purchases and orders for management


• Supporting the processing of goods in receipt and other parts of the supply chain

All applications will be treated with the strictest confidence.

Applications, including a detailed CV should be sent via the apply button below.
Drugsales Ltd - KMP-93539