HR Office Administrator / Manager

Altenar is an international IT company founded in 2011, with offices in Malta, Greece, Georgia, the Isle of Man, and Uruguay. We specialize in high-load software development and provide one of the best technology solutions for the iGaming industry worldwide.

We are looking for an HR Office Administrator / Manager to join our People and Culture team. We are an international company and we would be delighted if you would be part of our team in Malta.

Responsibilities
The Office Manager is the first point of contact for all office and staff related queries in Malta and works closely together with the HR Manager. The Office Manager will be responsible for our Malta office which includes but is not limited to:

• Managing office supplier relationships and ensuring delivery of services


• Maintaining the office environment ensuring the comfort of staff and that office policies and procedures are followed


• Greeting visitors to the office, ensuring they are signed in and notifying our staff


• Answering phone calls and taking messages on behalf of staff


• Dealing with staff requests for facilities or equipment in the office


• Dealing with any office maintenance matters


• Managing office health and safety or fire regulation matters, ensuring appropriate procedures are followed and updates given as necessary


• General office duties such as the receipt and distribution of post, shredding, filing and other ad-hoc tasks as required by the management team

The Office Manager will also assist with the employee lifecycle of the company which includes but is not limited to

• Administration:
  
  
  
  • Onboarding and off-boarding joiners and leavers including the request / collection of IT equipment and security devices
  
  
  • Monitoring / assisting with staff time off control using our Bamboo system
  
  
  • Assisting the Finance team with any employee administration
  
  
  • Support the recruitment team in placing adverts or involvement in employment-related marketing, for example, employment fairs
  
  
  • Maintaining training records for staff and identifying relevant continuous professional development (CPD) opportunities
  
  
  • Assisting with the booking of training courses as required
  
  
  • Organising office social events
  
  
  
  

The Office Manager may also have the opportunity to assist our Marketing team with brand development and marketing in Malta.

This includes but is not limited to

• Assisting with the logistics for Altenar’s sponsored events


• Identifying local opportunities for community involvement and support


• Involvement in organising corporate hospitality events


• Through strong personal behaviours which align with our values, this role will promote a positive work climate to support the attraction and retention of talent in the business.

Skills

• A practical and proactive mindset with a common sense approach


• Ability to operate in a fast-paced environment, dealing across multiple jurisdictions and cultures


• Some knowledge of Malta employment regulations and the job market would be welcome


• A clear and confident communicator with previous working experience within a related position would be welcome but is not vital as full training can be given

Qualifications

• A good level of basic education is expected


• Language qualifications, employment qualifications or any relevant vocational qualifications are desirable but not essential

Benefits

• Stable and flexible working environment


• Career growth opportunity


• Training and professional development events


• Health insurance for employees and close family members


• Teamwork and accountability


• Sense of community and defined company culture


• International work environment


• Diverse workplace


• Gym reimbursement after successfully passing probationary period

Altenar Ltd (Malta) - KMP-95148