Accounts & HR Administrator

Are you well experienced in the Accounts sector and looking for something new? Then this might be the opportunity for you! We are looking for an Accounts Admin with an interest in the HR sector and an opportunity to grow!

AIM Enterprises Ltd is a leading company in the automation sector which has built an impeccable reputation for specializing in solutions for the industry, from engineered systems to standard components. At AIM Enterprises we are currently looking for an Accounts and HR Admin to join our team on full time basis!

Roles and responsibilities related to Accounts and HR Administration:

• Recording and managing daily financial transactions which include payables and receivables.


• Reconcile and post journal entries for sales processed at the counter.


• Send invoices to customers, monitor their accounts and payments as well as chase debtors for dues according to their credit terms.


• Issue payment run and perform supplier reconciliations; prepare bank payments and process accordingly.


• Maintain and reconcile cash books and petty cash.


• Reconciliation of bank statements.


• Manage inbox and respond in a timely manner to customer queries related to accounts.


• Work in line with company processes and procedures, adhering and maintaining file management systems both on drive as well as physical.

Roles and responsibilities related to HR Administration:

• Maintaining and upkeeping personnel records and documentation.


• Administrative duties related to onboarding and termination of employees.


• Reviewing employee clockings and processing of monthly payroll run through Shireburn software.


• Assisting the COO in executing one-to-one meetings with employees, creating and reviewing KPI targets, and identifying employment opportunities.


• Assisting the COO in publishing job ads, scheduling job interviews and contacting candidates as needed


• Planning and organising company events such as staff parties and team-building activities.


• Other general admin, financial or HR duties as deemed necessary.

Qualifications and skills:

• The ideal individual must be highly organised and pay great attention to detail.


• Ability to work on own initiative.


• A friendly and engaging personality and must be a good team player, with a positive can-do attitude.


• Possess assertiveness for debt chasing.


• Proficient in MS Office.


• Must have excellent communication skills in both Maltese and English.


• Experience using Sage Evolution would be considered a great asset.


• Experience in payroll and Shireburn software would be considered a great asset.

AIM Enterprises Limited - KMP-95167