Office / Admin Assistant

About Us
We are a leading photovoltaic company committed to sustainable energy solutions. Our mission is to provide high-quality solar energy systems and exceptional customer service to our clients. As part of our growing team, we are looking for a dedicated and organized Office / Admin Assistant to support our daily operations.

Summary and Requirements
The Office / Admin Assistant will play a vital role in managing the administrative and clerical functions within our office. This position is crucial in maintaining smooth daily operations by performing tasks such as data entry, document organization, scheduling, and providing cross-departmental support. The ideal candidate must be fluent in Maltese to effectively assist clients who may not be comfortable communicating in other languages.

Key Responsibilities:

• Perform general office duties, including answering phone calls, responding to emails, and managing correspondence.


• Maintain and organize office files, records, and documents.


• Prepare and update reports, spreadsheets, and presentations as needed.


• Schedule appointments, meetings, and company events, and coordinate travel arrangements.


• Process and verify invoices, purchase orders, and expense reports.


• Assist with data entry, including updating client and project information in company databases.


• Greet and assist visitors, ensuring a welcoming atmosphere.


• Provide administrative support to management and various departments as required.


• Assist in handling basic accounting tasks and petty cash management.


• Order and maintain office supplies and equipment.

Energy Management Solutions - KMP-94935