Job Description
We are seeking a highly organised and proactive Office Administrator to join our dynamic real estate team. As the Office Administrator, you will play a crucial role in ensuring the smooth day-to-day operations of our office. Your responsibilities will range from administrative support to coordinating office activities, all while maintaining a professional and welcoming environment for clients, agents, and staff.
Key Responsibilities:
- Oversee daily office operations, including maintaining office supplies, managing office equipment, and ensuring a clean and organised workspace.
- Provide administrative support to the real estate agents, including scheduling appointments, preparing documents, managing correspondence, and set up of board room for meetings.
- Serve as the first point of contact for clients, answering phone calls, responding to inquiries, and greeting visitors with a professional and friendly demeanor.
- Maintain accurate and up-to-date records, databases, and filing systems, including client information, property listings, and transaction documentation.
- Assist in coordinating meetings, events, and other office activities, including booking meeting rooms and arranging refreshments.
- Liaise with vendors, clients, and service providers to ensure timely and efficient operations within the office.
- Assist in the preparation and management of real estate contracts, agreements, and other legal documents, ensuring compliance with company policies and industry regulations.
- Assist with basic financial tasks, such as managing petty cash.
- Ensure that the office operates in compliance with company policies, local regulations, and industry standards.
Qualifications:
- Minimum of 2 years of experience in office administration, preferably in a real estate or related industry.
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Proficiency in spoken, written Maltese and English.
Skills:
- Excellent organisational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with integrity.
Attributes:
- Professional and approachable demeanor.
- Detail-oriented and proactive problem solver.
- Ability to work independently and as part of a team.
If you are an organised, detail-oriented individual with a passion for supporting a thriving real estate office, we would love to hear from you. Apply today to join our team and contribute to our ongoing success.
