Job Description
We are currently seeking an Administrative Assistant to join our team.
Are you an organized and detail-oriented individual with a passion for organisational excellence? Join our team at Ozo Group as we expand our horizons!
Key Responsibilities:
- Coordinating various communication channels
- Managing appointments for the CEO and Chairman
- Ensuring a warm and professional welcome for guests in the Executive Suite and handling main reception duties
- Procuring and managing office supplies efficiently whilst monitoring supply levels
- Conducting research to identify potential vendors and suppliers, obtaining quotes, and presenting findings in reports
- Overseeing facilities management and maintenance activities
- Handling document management tasks including printing, scanning, filing and taking proactive responsibility for obtaining the necessary signatures, or approvals
- Contributing to the seamless onboarding process for new employees
- Assisting in the planning and execution of company events
- Coordinating travel arrangements
- Undertaking any other tasks as directed
Requirements:
- Valid driving license
- Proficiency in English and Maltese, both written and verbal
- Enthusiasm to learn and grow in an administrative role
- Basic organizational and multitasking abilities
- Familiarity with office software (e.g., Microsoft Office, Teams, Excel)
- Ability to handle confidential information with discretion
- A proactive and solution-oriented mindset
- Strong attention to detail and accuracy
If you thrive in a dynamic, fast-paced environment and are ready to take on diverse administrative challenges, we’d love to hear from you!
