Job Description
Are you ready to embark on a dynamic career in the world of logistics? We’re seeking a talented individual to join our team as a Freight Forwarding and Shipping Assistant at our logistical base in Birzebbuga, Malta.
Your challenge
- Freight Forwarding Responsibilities
- Dive into the exciting realm of freight forwarding by obtaining quotations for both import and export shipments. Be a key player in increasing our hit rates and delivering top-notch quotes to clients.
- Keep things organized! Maintain a comprehensive log of all quotations, issued documents, and profit details per shipment.
- Get hands-on with the goods! Weigh and measure items for export, ensuring accuracy and precision.
- Become a document maestro! Print shipping documents, including invoices, packing lists, AWB/BOL, and Customs Documents. Take charge of compiling and processing Customs documents.
- Collaboration is key! Liaise with Customs Clearance officers and subcontracted haulers to ensure the seamless collection of original shipping documents, process payments, and manage shipments effectively.
- Shipping and Vessel Movements Responsibilities
- Be the captain of coordination! Ensure proper permissions are secured from Transport Malta for vessel entry into Maltese Territorial Waters.
- Be the messenger! Inform Port Control, Pilots, Pilot Launch, mooring men, and tugs about the estimated time of arrival (ETA) of vessels.
- Be the mastermind! Prepare arrival documents for Free Pratique, handle ship-generated waste declaration receipts, and ensure compliance with Transport Malta’s requirements.
- Be the orchestrator! Coordinate cargo-related documents with the Operations Department to facilitate smooth offloading processes.
- Be the go-to person! Organize conveyance boat services for cargo loading on vessels/rigs within/outside territorial waters and for crew changes when needed.
- Be the communicator! Maintain regular contact with vessel charterers / owners to stay on top of vessel departure schedules.
Who are you
- Hold an MQF level 2 of education in business administration.
- Holds one (1) year of experience in an office environment or in a similar position.
- In possession of an ECDL licence. intermediate to advanced skills in the use of MS Office applications.
- In possession of a clean driving license (Category B), due to work location accessibility.
- Ideally possesses a basic overview knowledge related to shipping and vessel movements.
- Knowledge of written and spoken Maltese and English.
- Holder of a valid work permit issued by respective Maltese authorities.
- Able and willing to work flexible hours, including weekends and public holidays.
- Be an excellent team player.
- Must be accurate, precise, thorough and give attention to detail.
- Maintain a good, cooperative and respectful attitude.
If you do not meet every single requirement but you are excited about this role, the Company will consider candidates who have the right attitude to work and willing to learn and progress in their role. So, if you’re ready to take your career to the next level and be a driving force in the logistics industry, we want to hear from you! Join us in this thrilling opportunity where every day brings new challenges and opportunities for growth. Apply now and become an integral part of our dynamic team by sending a CV via the apply button below.
MedservRegis operates from four continents, present in twelve countries and operating from ten bases – delivering four principle areas of operation: offshore oil and gas logistics, engineering services, toll manufacturer of drilling fluids and power generation from large scale PV arrays and premium threading, inspection and repair services for oil country tubular goods (OCTG) to the portfolio of engineering services.
