Job Description
We are currently looking for a Personal Assistant to Director.
This role is pivotal in providing comprehensive support to executives and senior staff, ensuring efficient communication channels, assisting with administrative tasks, managing projects, and maintaining an organized workflow.
Responsibilities:
- Greet and welcome visitors and stakeholders at the company’s office or properties.
- Manage executive calendars to accurately assess availability.
- Assist with special projects in a support capacity as required.
- Arrange travel and accommodations for executives.
- Coordinate communication among all levels of staff in the office.
- Draft memos on business topics for executives, staff, and clients.
- Input and maintain petty cash invoices ledger.
- Monitor and order office supplies while ensuring office tidiness and general upkeep.
- Handle, file, and archive company documentation, both digitally and physically.
- Run general errands for the company, including collecting post and purchasing office supplies.
Skills Required:
- Excellent verbal and written communication skills in English.
- Experience working collaboratively and offering support to achieve shared goals.
- Previous experience in an office or professional setting.
- Ability to handle multiple tasks while prioritizing urgent work.
- Proactive thinking and initiative-taking abilities.
- Discretion in handling sensitive information, including client and employee data.
Preferred Expertise:
- Proficient proofreading and editing skills.
- Experience with common office software (Microsoft Office Suite, Canvas).
- Strong problem-solving and project management abilities.
- Comfort working with top-level managerial staff.
- Strong time management, communication, and multitasking skills.
- Previous experience in office administration or similar roles is considered an asset.
Additional Requirements:
- Candidate must have a Maltese residence and own a car (fuel compensation provided).
