Job Description
The Administrator is responsible for seeking opportunities and initiatives that result in monetary and / or in-kind donations, as well as obtaining sponsorships for events and projects. The Administrator is also responsible for overseeing that the administrative tasks related to incoming donations in cash and in-kind is up-to-date, accurate and professionally kept.
Key Responsibilities
- Fund Raising
- Be responsible for coordinating requests for and acquiring donations in kind.
- Reach out to entities to sponsor or support initiatives, projects and other requirements related to the running of services.
- Assist in the organisation of regular initiatives aimed at raising funds for the organization. In doing so, the Fund Raising Administrator is to work in close collaboration with the Fund Raising and Events Executive.
- Reach out to other entities who can organize fundraising initiatives to collect funds or other required items on behalf of Fondazzjoni Sebh.
- Identify possible contacts for donations and other support in kind.
- Support Fondazzjoni Sebh services in fundraising initiatives being undertaken.
- Work closely with Fund Raising Executive to ensure that donations and events have adequate visibility on social media.
- Coordinate the engagement of a team of volunteers supporting the services and the Central Office.
- Coordinate a team of volunteers supporting the Central Office.
- Administrative Tasks
- Follow-up and co-ordinate any donations in cash and in kind.
- Liaise with various services and keep an up-to-date diary of all initiatives to limit clashes and conflicts.
- Keep a record of all fundraising initiatives and ensure that any legal fundraising requirements are being adhered to.
- Keep a record of all incoming donations in cash and in kind.
- Liaise with the Finance Office to ensure the smooth and safe transfer of funds.
- Organise and distribute donations in kind across the different services of the Foundation.
- Undertake administrative duties in connection with the post.
Other Responsibilities
- Manage stores that contain donations (stationery store, food store and toys store) and organise distribution of such donations.
- Undertake other administrative duties related to other Central Office duties as directed by the Central Office Senior Manager or delegate.
- Work collaboratively with other organisations within the Church in Malta and Gozo and the Archidiocese of Malta as necessary.
- Meet legislative and all relevant regulatory requirements.
- Ensure the values of Fondazzjoni Sebħ and the Archdiocese of Malta are upheld across the organisation.
- Carry out duties in accordance with Fondazzjoni Sebħ principles, policies and procedures.
- Attend meetings and training courses as required, including regular supervision meetings and annual appraisal with the Director or his / her delegate.
- Uphold and implement the policies and procedures of Fondazzjoni Sebħ throughout all aspects of the work of the organization.
Minimum Requirements
- A qualification in Social Care, or Communications or Public Relations, or Business Administration or related discipline and 2 years experience preferably in these areas.
Or
- 5 years experience in fundraising or in the social care sector or related areas.
Personal Qualities
- Embrace Fondazzjoni Sebħ values and behaviours that support the values.
- Committed to Fondazzjoni Sebħ vision.
- Self-motivated, pro-active and reliable.
- Resourceful and able to perform under pressure.
- Good interpersonal skills, creativity and an energetic personality.
- Solid organisational and planning skills.
- Excellent verbal and written communication.
- Efficient IT skills, in particular, use of Word, Excel, Canva and / or other similar applications.
- Ability to generate donations (cash or in-kind) in an efficient manner, using limited resources so as to ensure sustainability of fundraising initiatives.
- Confident in presentation skills.
- Creative.
- Ability to manage multiple initiatives, priorities and deadlines.
- Willing to take responsibility and be accountable.
How to Apply
Interested applicants are kindly requested to send a written statement detailing how their skills match the requirements listed in this job description, together with a CV, via the apply button below.
