Job Description
Due to further growth, Chiswick House School and St Martin’s College are currently looking for a motivated, proactive and diligent person with an aptitude for secretarial support work, looking for a varied role that plays a pivotal part in the smooth running of the office and our school. We are accepting applications from candidates to fill in the post, with immediate effect, of: School Administrative Secretary / PA on a full-time basis.
The responsibilities of this role include:
- Provide high-quality administrative assistance and support to the reporting Senior Leader
- Provide support services to the Senior Leadership team
- Ensure that prevailing quality standards are maintained at all times
- Provide quality customer care and communication, addressing daily queries and correspondence
- Assist with issuing school circulars and information updates
- Foster and develop good employee relations within the school
- Assist in the organisation of the replacement of teachers according to the loadings and keep note of teachers who have done replacements
- Receive and file applications for special leave and sick leave from the academic staff
- Provide secretarial and office support to the team
- Assist with matters that may arise
The ideal candidate should:
- Have a post-secondary education
- Have past experience as an Administrative Assistant or Personal Assistant
- Have good knowledge of office management systems and procedures
- Have excellent time management skills and the ability to multi-task and prioritise
- Be methodical and have strong organisational and planning skills
- Be highly dependable, trustworthy and maintain confidentiality
- Have problem-solving skills and attention to detail
- Have excellent written, verbal and interpersonal communication skills
- Have strong organisational skills with the ability to multi-task
- Have the ability to work within a team
- Be flexible and willing to adapt to the organisation’s needs and new systems
- Have working knowledge of office equipment
- Be proficient in MS Office (MS Excel, Word, PowerPoint)
- Additional qualifications and courses in the field will be considered an asset
