Job Description
Buena Vista Holidays is a leading property management company specializing in short-term rentals. We manage a portfolio of high-end vacation properties, ensuring guests have a seamless and memorable experience from booking to checkout. Our commitment to excellence and attention to detail has made us a trusted partner for property owners and a preferred choice for discerning travellers.
We are currently seeking a detail-oriented and proactive Finance and Admin Assistant to join our team. If you are passionate about numbers, organization, and contributing to the smooth running of an office, this could be the perfect role for you!
Key Responsibilities
- Financial Support:
- Assist in the preparation and monitoring of budgets and financial reports.
- Process invoices, receipts, payments, and expense reports.
- Reconcile bank statements and ensure financial records are accurate and up-to-date.
- Assist with payroll processing and related documentation.
- Administrative Support:
- Manage office supplies, equipment, and vendor relationships.
- Handle correspondence, including emails, phone calls, and mail distribution.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and update company databases and filing systems.
- Assist with HR-related tasks such as jobsplus engagement and work permit applications for all non-EU citizen employees, ensuring that all required documentation is obtained and submitted in a timely manner.
Other Duties
- Provide general administrative support to various departments as required.
- Preparation of signage for our apartments: will be responsible for designing and preparing signage for our apartments, ensuring that they are clear, professional, and compliant with local regulations.
- Preparation of booklets: will assist in the preparation of booklets and other printed materials, ensuring that they are accurate, well-designed, and reflect our brand values.
- Participate in special projects and initiatives as assigned.
Key Qualifications
- Minimum of 2 years of experience in a similar role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to prioritize tasks and manage time effectively.
- A proactive attitude with the ability to work both independently.
