Job Description
Malta International Airport plc is looking for a dynamic individual who is passionate about working within an airport environment and is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects department.
Purpose of Position
To assist the Project Management team, tasked with the development of SkyParks 2, with administrative support in line with MIA’s strategy.
Duties and Responsibilities
- Perform secretarial duties at the site office.
- Schedule appointments and plan meetings for the Project team.
- Take and distribute meeting minutes, and obtain necessary approvals.
- Write and distribute emails, memos, letters, and forms.
- Manage project documentation using Autodesk Construction Cloud (ACC) under the Lead Project Manager’s direction.
- Assist in preparing reports via ACC.
- Maintain a digital filing system as directed.
- Update and maintain office policies and procedures.
- Maintain project contact lists and ACC member lists.
- Book and manage site access permissions.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Liaise with executive and senior administrative assistants for requests and queries.
- Report and ensure immediate action on any shortcomings.
Requirements
- Proven experience in an administrative role.
- Proficiency in document management systems, particularly Autodesk Construction Cloud (ACC).
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
