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DHL Administration Assistant
Closing Date:
Job Ref:
Job Description
DHL is the global market leader in the industry and “the logistics company for the world”.

Job details: We are seeking to recruit an Administration Assistant to report directly to the general manager. The selected candidate would be expected to execute and / or support the various administration functional needs, manages the whole payroll process, whilst ensuring that the best support is given to the general manager.

Previous experience in front office, secretarial duties or personal assistant roles will be considered an asset, however it is important that the candidate can demonstrate ability to execute administrative duties in a professional and efficient manner, work on own initiative and have the following attributes:

Overview of role:
  • Setting up meetings for general manager
  • Assisting the GM with daily duties including organisation of general info, queries and phone calls
  • Data inputting into payroll software
  • Maintaining employee files with all needed information and completed forms
  • Assisting with staff contracts
  • Works on own initiative, prioritizes own duties and prepares all the necessary material and documentation in advance for any upcoming meetings or events
  • Assist in preparation of training documentation

Requirements and skills:
  • Deadline oriented and task driven
  • Meticulous in his / her work with very good organisational skills 
  • At least 3 years’ experience in a similar position
  • Excellent verbal and written communication skills in Maltese and English
  • Must be smart, outgoing and well organised
  • Working knowledge of Microsoft Office software tools (preferably ECDL qualified)

This position calls for an enthusiastic and dynamic individual who is able to work independently and is looking to have a mix of duties throughout the day.
How To Apply
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